Buildings & Finance Terms of Reference 2019-20

Buildings and Finance sub committee

TERMS OF REFERENCE 2019/20

 

  1. Membership
    1. Membership will be determined annually at the beginning of the academic year at the first meeting of the full governing body.
    2. The committee shall consist of at least three governors this will include the Chair or Vice Chair of Governors and the Headteacher
    3. The full governing body shall appoint a Chair at the first meeting of the academic year.
    1. The bursar/finance officer has the right to attend finance committee meetings to bring reports and advise the governors.

 

  1. Quorum
    1. As defined in the Instruments of Government a quorum for a committee of the governing body shall be ‘any one half (rounded to the nearest whole number) of the membership, or three members of the committee whichever is the greater’. This excludes Associate Members.
    2. The presence of the Headteacher can also be specified as necessary for the committee to be quorate.

 

  1. Meetings
    1. The committee will meet as necessary – at least once a term.
    2. The Clerk of Committee, in consultation with the Chair of Committee and Headteacher will give notice of meetings and any changes to meeting dates.
    3. The Clerk of Committee, in consultation with the Chair of Committee and Headteacher will set and forward Agendas to the committee members.
    4. The Clerk of Committee will act as Minute Secretary.

 

  1. Areas of Responsibility (FINANCE)
    1. The Chair and the committee have the authority from the governing body to consider and prepare proposals to be approved by the full governing body in the following areas:
      1. To provide guidance and assistance to the Headteacher and the Governing Body in all matters relating to budgeting and finance.
      2. To receive, review and approve the annual budget plan of the financial year and submit this to the Schools Finance team within the appropriate deadline.
      3. To consider and recommend the formal annual budget to the Governing Body in the summer term, which is targeted to delivering the School Development Plan.
      4. To monitor all financial information provided by the Local Education Authority and to report, as appropriate, to the Governing Body.
      5. To consider all spending plans and to advise the Governing Body.
      6. To consider recommendations from other committees, which have financial implications and to provide advice to the Governing Body accordingly.
      7. To agree the level of delegation to the Headteacher of day to day financial management of the school.
      8. To administer (receive payments, make payments) and report to the Governing Body the termly transactions and balances within the Governors Account.
      9. To appoint an independent auditor of the Governors Account and present an audited report of the accounts to the FGB annually.
      10. To ensure that the governors and staff have compared the School’s financial performance with that of similar schools. (Benchmarking)
      11. To receive and appraise, on behalf of the Governing Body, the termly transactions and balances within the Prestbury School Fund.
      12. To appoint an independent auditor of the Prestbury School Fund and present an audited report of the accounts to the FGB annually, before they are sent to the LA.
      13. To receive and appraise, on behalf of the Governing Body, the termly transactions and balances within the Governors Account.
      14. Annually draft and review school Lettings Policy and make recommendations to the Governing Body accordingly.
      15. Draft and review the School’s Financial Procedures Manual (specific reference to the Controls Assurance Statement and the Scheme of Delegation) to ensure that it reflects current structures, arrangements and procedures in the School and is based on LA Guidance.
      16. Annually draft and review the school Policy on Charging and Remissions and make recommendations to the Governing Body accordingly.
      17. To review annually the adequacy of the school’s insurance and make recommendations to the Governing Body accordingly.
      18. To evaluate the effectiveness of financial decisions.
      19. To complete in consultation with the Schools Business Manager and Headteacher the annual Schools Financial Standards audit.

 

  1. Areas of Responsibility (BUILDINGS)
    1. The Chair and the committee have the authority from the governing body to consider and prepare proposals to be approved by the full governing body in the following areas:
      1. Draft/review Health and Safety Policy.
      2. To advise the Governing Body with regard to compliance with Health and Safety Regulations (as set out in volume 3 of the ERA Handbook and in County Council circulars).
      3. Proposals for major new building projects in accordance with the Scheme of Delegation.
      4. To review the maintenance and upkeep of the premises and grounds and to inspect, at least once a year, the premises and grounds and to prepare for the Governing Body a strategy and statement of any priorities for maintenance and development.
      5. To ensure that the responsibilities of the Governing Body under the Environmental Protection Act 1990 with regard to litter are discharged.
      6. To draft/review School Asset Management Plan.

 

  1. Reporting
    1. The committee shall report to the full governing body meeting after each meeting and at least once per term.

 

Agreed: 7th October 2019

Signed by: Building and Finance Committee

Contact the School

Prestbury C.E Primary School

Bollin Grove, Prestbury
Macclesfield, CHESHIRE, SK10 4JJ

Main Contact: David Capener Headteacher

Tel: 01625 469630
jobrace@prestbury.cheshire.sch.uk

 2019 Prospectus Prestbury Who's Who